Email Management
Outsource email management to a virtual assistant? I keep your inbox clean, sort by priority and answer routine questions, so you get your time back for your clients and your work.
What does a virtual assistant take over in your inbox?
Your inbox is often the first thing you open in the morning and the last thing you close at night. That is exactly where most of your time leaks away. When you outsource your email management, a virtual assistant takes over the daily work in your mailbox, so you no longer look up at every notification and keep your attention on the work that genuinely matters.
Sorting and labelling the inbox
Everything that comes in gets a place with folders, labels and filters, so you can see at a glance what matters and what can wait.
Answering routine questions
Recurring questions, quote requests and confirmations I handle on your behalf, in your own tone of voice.
Following up and reminding
Emails that need a reply or an action I keep an eye on, so nothing slips through the cracks and no one is left waiting for an answer.
Prioritising
What genuinely needs your attention goes to the top; the rest tidies neatly out of sight until you have time for it.
Clearing to inbox zero
By the end of the day your inbox is tidy instead of a bin holding hundreds of unread messages.
Filtering spam and noise
Newsletters, adverts and spam I catch with smart filters, so only real mail still reaches your inbox.
Why outsource your email management?
A full inbox feels like work, but rarely produces anything. Every time you switch between your real work and your mail it costs you focus, and you do not get that focus back for free. It takes minutes to get going again after an interruption. Multiply that across a whole day and you understand why you feel you got nothing finished by the evening.
By outsourcing your inbox management you buy that time back. You get a single point of contact who knows your mail, recognises your clients and senses when something is genuinely urgent. No more missed quote request because it disappeared at the bottom of a pile, and no client waiting two days for an answer. You stay in charge, I keep the inbox running. Email management is far from the only thing I help you with; feel free to look at all the tasks you can outsource to a virtual assistant.
Not sure whether to leave this to a person or to smart software? I lay out the differences in virtual assistant vs AI.
How it works, from the first email to a calm inbox
Introductory call
We map out your inbox and your wishes: who your most important contacts are, which emails you want to keep seeing yourself and what I pick up independently.
Secure access
You arrange secure access through a shared login or a delegation in Gmail or Outlook. We sign a non-disclosure agreement and set the tone and priorities.
The first clean-up
I clear the backlog and bring structure with folders, labels and filters, so your inbox gives you an overview again straight away.
Daily management
After that I keep your inbox up to date daily, with a short update as often as you like. You decide what I handle myself.
Fixed monthly packages, no surprises afterwards
What it costs depends on how much mail comes in and how much I am allowed to handle independently. I work with fixed packages per week, so you know where you stand up front. Curious what a virtual assistant costs and what you get in return? Read what does a virtual assistant cost. From €840 per month (€210 per week).
Start today!
Start transforming your email management today! Fill in the contact form to get in touch right away and discover how our Email Management services as a Virtual Assistant can help you work more efficiently and get more done.
- Daily inbox check
- Filter important mail by priority
- Draft replies or respond on your behalf as the business owner
Frequently asked questions
Answers to the questions we hear most often — Email Management
Can you work in my existing mailbox (Gmail, Outlook)?
- Yes. I work straight in your own mailbox, whether that is Gmail, Outlook, Apple Mail or an address on your own domain.
- You do not need to move anything; I get access through a shared login or a delegation, exactly the way you prefer.
Do you answer customer questions yourself too?
- Yes. Recurring questions and standard messages I answer on your behalf, in your tone of voice.
- Anything in doubt or personal I put ready as a draft or check with you, so all you have to do is approve it.
Is access to my mail secure?
- Yes. We sign a non-disclosure agreement and I work with my own secure login.
- You decide which access I get and can withdraw it again at any moment.
What does outsourcing email management cost?
- Outsourcing inbox management starts from €210 per week for 2.5 hours; larger packages run up to 15 hours per week.
- What you need exactly depends on your mail volume; feel free to request a tailor-made quote.
How quickly is my inbox under control?
- Usually I clear the backlog in the first week and bring in structure with folders and labels.
- After that I keep your inbox up to date daily, so you never have to catch up on a backlog again.
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Take a look at the other tasks I can take off your hands.
Shall we meet?
Book a no-obligation introductory call and discover what a Virtual Assistant can do for you.
Schedule an introductory call